Index
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webSignatureOffice support form: https://www.websignatureoffice.com/en/contact/
Register for free
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The Registration is completely free and completed in just a few steps. English and German are available as languages.
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Click on "To the Login" and you will be forwarded to the login page.
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Start page
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The home page is used as a central overview where you can get useful information at a glance, such as incoming contact requests, the number of open signature requests, and an overview of our apps.
You can also conveniently upload PDF documents here with just one click or by drag&drop.
The top bar takes you to the profile settings as well as the language selection and help/user manual. You can also log out of your user account by clicking on "Logout".
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Profile Settings
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In the profile settings you have the possibility to add or edit personal information, change the password and upload a profile picture. The profile data can be saved either privately (only visible to the own user) or publicly (visible to all users).
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- Show selection window
With this setting you have the possibility to select how you want to sign before each signature process (selection window appears). - Always sign with Pad
This setting is used to sign with the signature pad (StepOver signature pad is required). - Always sign with Smartphone/Tablet
This setting generates a QR code which you can scan either with the SignatureOffice App¹, a QR code app or your camera on your mobile device and then sign. - Always sign with HTML-Signer
With this setting, you sign directly on your touch-enabled screen using an HTML signer.
¹ iSignatureOffice for Apple iOS/ aSignatureOffice for Android/ iSignatureSuite for Apple iOS/ aSignatureSuite for Android.
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- sign directly on your touch-enabled screen using an HTML signer.
¹ iSignatureOffice for Apple iOS/ aSignatureOffice for Android/ iSignatureSuite for Apple iOS/ aSignatureSuite for Android.
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Passkey - Secure access without password
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A passkey is a modern authentication method based on cryptographic keys. It provides a secure way to log in without traditional passwords. Instead, a unique key is generated and securely stored on a device, such as a smartphone or tablet.
1. Create a Passkey
- After successfully logging in to www.webSignatureOffice.com, the option to create a passkey can be accessed from the profile menu.
- Click the “Create Passkey” button to start the process.
- A dialog box will appear. Select the desired device, such as an iPhone, iPad, or Android device, and click “Next”.
- A QR code will be displayed. Scan this QR code with the device where the passkey will be created and stored. Follow the instructions on your device to complete the process and save the passkey.
2. Login with a passkey
- After successfully creating a passkey, it can be used for logging in.
- On the login page, select the option “Log in with Passkey.” A dialog box will appear to start the login process. Click “Next.”
- A QR code will be displayed. Scan the QR code with the device where the passkey is stored. Follow the instructions on the device to complete the login process.
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Qualified electronic signature (QES) – Account Creation
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- Completion of verification. Once the verification is successful, you will be redirected back to your profile page. Your QES account is now active, and you can start using qualified electronic signatures.
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Desktop
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The desktop is the central administration location for overview and editing of documents.
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Use the search and filter function to find the document you are looking for or to display documents with certain criteria (e.g. only documents with the status "to be signed").
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Contacts
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Your webSignatureOffice contacts are listed here. Marked contacts are displayed on the right with detailed information.
In the profile settings you can define which information is visible for webSignatureOffice users.
With a click on "Add contact" you can add new contacts via the e-mail address or the user name.
Furthermore, contacts can be deleted and groups can be created.
Already existing contacts can be moved to new groups simply by drag&drop. This contact will be copied and will remain under "My contacts".
Linked contacts in groups can be deleted at any time without deleting them completely from your contact list. However, if you delete a contact from the "My Contacts" folder, it will be completely removed from your contacts.
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Credits
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Credits are required for creating signature requests (this operation costs you one credit). In addition, further credits are required for certain functions. Signing documents is free of charge at any time.
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You can purchase additional credits via PayPal.
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Create signature request
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After uploading a PDF document, you are directed to the Document Viewer, where you can view, browse, and zoom the document. If there are form fields in the PDF document, they can also be filled directly in the viewer.
It is not possible to add additional form fields to the document later in the webSignatureOffice viewer. Please note that all form fields are no longer editable after the document was signed.
On the left side of the page there is a page preview and a table of contents (if available in the PDF), which can be expanded and collapsed.
With a click on "Place signature field" the mask for the selection of the signer opens.
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Creating and signing of a qualified electronic signature (QES)
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You can now sign with QES. If you click on "Next", the document will be finished after charging the credits.
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Sign a signature request
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As soon as you receive a signature request, this is displayed on the start page and in the desktop. Signature requests that you sign yourself are marked with the status "to sign".
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After all signatures have been executed, the document is finished and is now available for download directly in the Document Viewer or on the desktop.
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Sign with StepOver signature pad
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StepOver Pad Connector for Windows: https://www.stepoverinfo.net/download.php?key=padconnector-win
StepOver Pad Connector for MacOS: https://www.stepoverinfo.net/download.php?key=padconnector-macos
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If you now select "Signature Pad" to sign, the connected StepOver signature pad will be recognized and you can then sign on it.
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Sign with Smartphone/Tablet using StepOver Apps
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For information regarding system requirements and apps, see b) with iOS or Android.
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Sign with HTML-Signer on this display
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For information about the system requirements, see c) with other devices (e.g. Windows Tablets/ Phone, etc.).
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Sign now
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When you place a signature field and select yourself as the signer ("Select own user"), the "Sign now" function is available.
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After signing with "Sign now" you can download the document directly or finish it with a click on "Next".
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Click to sign (user certificate)
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This signature type is also available to guest signers after receiving the corresponding e-mail. No password entry is required for this.
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Envelope
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If you want to sign (have signed) several documents within one process, you can create an envelope. Furthermore, a so-called download condition can be added to an envelope. This allows you to specify that, for example, one document must first be downloaded (download condition) before another can be signed (signature requirement). You create an envelope via the "Add new" button in the dashboard area.
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A download condition within an envelope appears in the form of a popup. Clicking on "Download" fulfills this condition and the document can be saved on the device.
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PrintToWeb
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PrintToWeb is a virtual printer that can be used from any printable application to create PDF documents for webSignatureOffice.
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With "Check connection" you can check the successful connection to the webSignatureOffice Server.
PrintToCloud Download-Link: https://www.stepoverinfo.net/download.php?key=p2w
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